How Can a QMS Template Help My Small Business?

Faster Start

In the beginning, a lot of time and attention is required in learning all that goes into a quality management system. Generally, it takes more than one person to research and figure out what is required of your business and how to get everything started. Using a template gives you a fantastic starting point, allowing you to jump right into the process rather than spending time worrying about how to go about it.

Choose What Applies To You

When it comes to implementing a quality management system, any business needs to meet many requirements. In the case of small businesses, you can decide which requirements apply to your company and which do not.

Having a template that already spells out the requirements will make it much easier to remove the ones that don't apply.

Save Time

Getting a quality management system ready to go can be a long process that requires a lot of time from any business. Small businesses don't always have a lot of extra time as they have fewer employees to dedicate solely to the implementation process. Templates can jump-start the process and save you a lot of time in putting everything together.

Cost-Effective

Using templates to set up a quality management system can save you time but also money. Using fewer hours at the start is a great way to cut costs.

In addition, you won't have to hire an outside consultant to ensure you are doing everything correctly. Figuring out your quality management system in-house is a cheaper option, and a template makes that process faster and easier.

Lower Work Load

Small businesses may not have the same workforce that a large-scale company boasts. Every employee is crucial to the business's success and has their part of everything to focus on. Using a quality management system template takes away some of the load that might be placed on your employees. By already having a framework in place, there is less work for everyone to do.

Steady Foundation

Using a quality management system template gives you a solid foundation to start. It's reassuring to know that what you are building on is already proven to work.

Common Approach, Project Plan

Having a proven foundation means that everyone involved in the quality management system will follow the same approach.

You don't have to worry about everyone going off on tangents and doing things their own way when they have a proven project plan and implementation guide to follow.

Learn more about our ISO 9001 Project Plan & Implementation Guide

Consistency

For any business, consistency is key. For small businesses, even the slightest indiscretion could cause significant problems. A quality management system template helps to prevent anything from getting out of line by giving you a foundation for everything within your system.

Writing Style

We all inherently use different vocabulary based on the subject and the target audience. By understanding our audience and writing for them in a very engaging and clear way, we have tailored the content of our QMS template to achieve a more advanced Flesch Reading Ease Score of 35.

This score is appropriate to our audience and the technical nature of the subject matter, which together require a higher, more advanced level of language. The text is intended for skilled readers and perfect for our professional and technically minded audience.

• Delivery: just right
• Advanced reading level
• Very engaging and clear
• 100% Grammatical correctness

Benefits of a QMS Template for Small Businesses

Before searching for a template begins, there could be questions about whether a quality management system suits your small business. From the outside, they may be geared toward larger organizations rather than your own. In truth, a quality management system can help your small business in many different ways.

Everyone is Involved—With a small business, it's more likely that a majority of your employees will be involved in the implementation process. Having everyone included means that you have a set of agreed-upon ways of doing things that each employee is aware of. A quality management system supports everyday procedures and ensures your business runs smoothly and consistently.

Clear Roles—Implementing a quality management system sets up a framework in which every employee plays a part. With this sort of system, everyone has a well-defined role. Having such a structure in place helps to keep everything in line. No one is left guessing what they need to do in their day-to-day work.

Quick Response to Issues—In a small business, even a minor issue can cause things to go very wrong. A quality management system is built in such a way that you are looking for risks even before they arise to fix and possibly prevent them in a timely manner. Keeping these issues at bay and ensuring they don't occur again means your business will be more productive and successful.

Evidence of Progress—A quality management system comes with certain requirements to keep up with how your business is performing. Once you have everything set in place, it will be much easier to see where your business is excelling and where it might need improvements. This clear evidence is a major perk to a quality management system, as it helps you see what's working and what isn't so you can make changes.

Continual Improvement—Keeping up with the times is essential for small businesses that want to stay in the game. A quality management system is a perfect way to continue improving your products and business practices so that you see more success.

An environment of constant improvement keeps your business ahead of your competition.

Summary

Using a template to get your quality management system up and running is a tremendous help to any small business. Having a ready-to-go framework means you don't have to worry about making any major mistakes in the start-up that may be detrimental to your business. With so many templates available you should have no trouble finding the best one for you.

Please take a look at our ISO 9001 Quality Manual Template