The management review process requires Top Management to periodically review the Quality Management System to ensure its continuing suitability, adequacy, and effectiveness while addressing the possible need for changes to quality policy, objectives, targets and other elements of the QMS.
The management review should include representation from Top Management, functional managers, facility managers, line managers, process owners, process users and action owners.
Our Management Review Procedure & Template is proven to work.
The purpose and final outcome of the management review should be continual improvement of the QMS & quality manuals. As your organization’s QMS increases in its effectiveness and efficiency (using corrective and preventive actions and audit findings), your processes performance and improvement process will likewise increase.
ISO standards state the frequency or intervals of reviews must be defined in the QMS by the Management Team.
Aim to do a management review at least once a year or more often if appropriate. Little and often is best; there is nothing to say that you have to go through the full agenda each time, nor is there any need to duplicate effort if you cover certain aspects as part of other management meetings.
The frequency of management reviews might be quarterly, six monthly or annually. You may decide to have stand-alone management reviews or combine it with other business activities, e.g. strategic planning, business planning, operations meetings, process reviews/councils, customer requirements or functional reviews.
It is not a mandatory requirement to document the management review process for achieving ISO 9001:2015 certification, however, we find it useful for the business and recommend you develop and implement a Management Review Procedure that defines:
Customer feedback, audit findings & audit results (using a gap analysis tool or internal audit checklist), as well as Internal and external issues should be discussed by the management team; processes performance, quality objectives, preventive actions, recommendations for improvement - and their potential effect on the strategic direction of the organization.
The management review meetings must address the possible need for changes to policy, objectives, targets, and other elements of the quality management systems (QMS).The management review process must ensure that the necessary information is collected ahead of time to allow management to effectively carry out this evaluation.
All management reviews must be documented. Observations, conclusions, and recommendations for further necessary action from the review must be recorded. If any corrective action or preventive actions must be taken, the management team should follow up to ensure that the action was effectively implemented.
The purpose and final outcome of the management review should be continual improvement of the quality system (QMS) using recommendations for improvement. As your organization’s quality management systems increases in its effectiveness and efficiency, your environmental management performance will likewise increase.
Our Management Review Procedure is proven to work.
The management review process must ensure that necessary information is collected ahead of time (an audit checklist can help here) to allow management to effectively perform the review.
An effective management review process should focus on the following inputs:
All management reviews must be documented. Observations, conclusions, and recommendations for further necessary action from the review must be recorded. If any corrective action must be taken, Top Management should follow up to ensure that the action was effectively implemented.
Auditors should expect to evidence the same outputs from management reviews as ISO 9001:2008 Clause 5.6.3, however, they should note that the results of management reviews can now be held in any format that the organization chooses.
Typical outputs might include:
Management review meeting minutes should be retained as documented information for the quality management system.
All the Inputs and Outputs are covered in our Management Review Template.
The management review process can be measured by assessing the effectiveness of key decisions/outputs; e.g. budgetary changes, forecasts, revised resources plans or changes to the quality policy or objectives.
Management review outputs are intended to improve your business; certification body auditors will look for evidence that this is being achieved for international standards.
Updated: 26th February 2022
Author: Richard Keen
Richard is our Compliance Director, responsible for content & product development.
But most importantly he is ISO's biggest fanboy and a true evangelist of the standards.
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Management Review Procedure
The purpose of this procedure is to define your organization’s process for undertaking management reviews in order to assess the effectiveness of the application of your quality management system and its compliance to ISO requirements.
This procedure also defines the responsibilities for planning, conducting, reporting results and retaining associated records.
>> Free Download - Control of Calibrated Equipment Procedure - this will give you a good idea of what to expect when you purchase the procedure.
ISO 9001 Management Review Template + Procedure
Everything you need to prepare for, manage and document your Management Reviews without missing a single input or output.
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The application of our templates is scalable and generic; regardless of the size and type of organization. The elements that form the quality management system are the same.
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