What are quality objectives for ISO 9001? You should seek and record evidence that your organization’s quality objectives are consistent with the quality policy, that they are relevant to product and service conformity and the enhancement of customer satisfaction.
- 6.2.1 Establishing Objectives
- Setting Objectives and Targets
- Types of Objectives
- Scope of Objectives, Targets and Key Performance Indicators (KPIs)
- Linking Quality Policy, Objectives, KPIs and Targets
- How to Document the Objectives
- Quality Objective Example
- Management Improvement Programme
- 6.2.2 Objectives & Planning to Achieve Them
- Evidence of Planning
- An Action Plan for Each Objective
- Monitoring and Revising Quality Objectives
- Quality Policy & Quality Objectives Template
Quality objectives should be measurable and are likely to have their own metrics by which levels of attainment can be ascertained. Check that the quality objectives are communicated throughout the organization and that they are updated to ensure relevance to changing business needs.
|ISO 9001:2015||ISO 9001:2008||Summary of Changes|
|6.0||Planning For The Quality Management System||5.4.2||Quality Management System Planning||
|6.1||Actions To Address Risks And Opportunities||
|Quality Management System Planning||This is a new requirement that requires a process to be implemented to determine and evaluate applicable risks. The organization will be expected to have an understanding of this requirement and be prepared to explain how they are managed within their quality system.|
|6.2||Quality Objectives And Planning To Achieve Them||5.4.1||Quality Objectives||This requirement is amended to ensure that quality objectives are relevant to the conformity of products and enhancing customer satisfaction.
Quality objectives should be analyzed to assign resources, identify responsible parties, establish a timeline, and determine evaluation practices.
|6.3||Planning Of Changes||5.4.2||Quality Management System Planning||This is a new requirement. Organizations should retain documented information relating to planning and implementing changes that impact upon the QMS.|
An effective quality management system should align the quality policy with objectives. It will provide the framework upon which to translate these objectives into functional targets.
A goal-oriented framework allows the goals established at the uppermost levels of the organization to flow down through the QMS to influence functional and personal objectives and targets.
Setting objectives and targets should involve people from the relevant functional area(s). These people are well positioned to help establish, plan for, and achieve these targets. The involvement of people helps to build commitment and demonstrates positive leadership.
1. Get Top Management buy-into the quality objectives. This ensures that adequate resources are applied and that the objectives are integrated with other organizational goals;
2. In communicating objectives to employees, try to link the objectives to the actual quality improvements being sought, e.g. reducing non-conformances and closing out corrective actions, as this will give people something tangible to work towards;
3. The quality objectives must be consistent with the overall mission/plan and the key commitments established by your policy;
4. Be flexible with your objectives, define the desired result, then let the people responsible determine how to achieve the result;
5. Objectives can be established to maintain current levels of performance, or to improve performance;
6. Communicate your progress in achieving objectives and targets across the organization. Consider regular reports on this progress at staff meetings;
7. How many objectives and targets should an organization have? Various QMS implementation projects for small and medium-sized organizations indicate that it is best to start with a limited number of objectives (say, three to five) and then expand the list over time;
8. Keep your quality objectives simple initially, gain some early successes, and then build on them;
9. Keep in mind that your suppliers (of services or materials) can help you in meeting your objectives and targets (e.g., on-time-delivery).
Ensure that your organization has identified both internal and external issues and interested parties that are relevant and which support the strategic direction of your organization. The strategic direction must be utilized as an input to the policy, objectives, risk management, monitoring and measurement, and management review processes.
Auditors will expect to review a set of interrelated objectives, ensuring that they are mutually consistent and that they are aligned with the strategic direction of your organization.
The objectives and targets must be consistent with the QMS quality policy. Depending on the size, management structure, and other factors pertaining to your organization, the objectives may be established and reviewed by various personnel and with direct Top Management input.
Objectives can apply to an entire organization, can be site-specific, or can be specific to individual activities.
The appropriate level(s) of management personnel should define the objectives and targets. In some cases, personnel who set objectives may not be the same as those who set targets. Remember that the objectives are the overall goals as reflected in the principles established in the quality policy.
Our Quality Policy & Quality Objectives Template is proven to work.
The scope and number of the objectives and targets must be realistic and achievable. Otherwise, the success and continued commitment from Top Management and employees will diminish.
Consider these factors , as you begin to formulate your objectives:
Targets must be quantified where practicable and the units that are used to quantify the targets are referred to as key performance indicators (KPIs). A KPI is defined as an expression that is used to provide information about management system performance.
The following are some examples of KPIs:
Carefully consider the type of KPI you choose to use.
Suppose your organization establishes a target to reduce its non-hazardous waste by 40 % and the KPI you choose is the total tonnage of waste produced each year (tons/year). If your organization triples its production of units and reduces the amount of waste by 50 % percent per product unit, the KPI, tons per year, does not show the reduction.
In this case, the better KPI would have been the weight amount of waste per product unit (Kg per unit).
In many cases, measuring against the production units proves to be more accurate.
The table below shows how aspirational statements can be taken from a policy and linked to the related objective(s).
|Policy Statement Extract||Objectives||Types of Indicator/KPI||Possible Targets|
|‘We will achieve customer satisfaction’||Survey results||Achieve an overall rating of > 5.5 in 2019|
|Achieve a high level of service user satisfaction||No. of customer complaints||Less than 2 complaints submitted in 2019|
|‘by providing reliable systems’||Maintain a high level of system reliability||Time system is down during regular work hours||Systems downtime < 5% during working hours|
|‘that meet customer requirements’||Ensure systems provided are fit for purpose||Survey results||Achieve “fit for purpose” rating of > 5 on survey|
|User agreement after completion that the request meets the original specification||100% of completed requests signed off to indicate customer agreement|
|‘We will respond as quickly as possible when contacted by a customer and we will work to meet agreed deadlines for all data requests’||Provide a responsive customer service||Compare actual request completions against the targets agreed with users||95% of work requests completed within deadline|
|‘In the event of a serious incident, we will restore full system operation in the quickest possible time’||Maintain the ability to recover the systems in the event of a disaster||Time taken to recover from disaster (conduct annual or bi-annual test)||Recover system operation within 6 hours of a disaster|
The table also provides ideas for KPIs and targets that in turn may be used to measure the achievement of each objective.
Your organization will need to set objectives for relevant functions, levels and processes within its QMS. It is for your organization to decide which functions, levels and processes are relevant.
We recommend you document your objectives using a description or matrix. As well as this, please provide a timeframe to achieve the objectives and set out indicators to monitor the achievement of objectives.
Indicators are defined as a measurable representation of the status of operations, management or conditions. Each objective will need one or more associated indicators.
The following is an example of an objective with a specific of a target and an environmental performance indicator:
Organizations are required to establish and maintain one or more management improvement programmes for achieving their objectives.
The management improvement programme is a key element to the success of the QMS. Properly designed and implemented, management programmes should achieve the objectives and, consequently, improve your organization’s performance.
The management programme must:
Our Quality Policy & Quality Objectives Template is proven to work.
Your organization must undertake planning in order to determine how its QMS objectives will be achieved. This planning includes determining the work required in order for the organization to realize its objectives you should look for evidence that effective planning is taking place to support the achievement of your organization’s objectives.
Additionally, your organization must determine how it will evaluate the work done, including the use of indicators, and whenever possible, to integrate these planned actions into its business processes.
The use of indicators need to be audited in detail in order to determine whether:
You should seek and record evidence that effective planning was undertaken in support of the organization’s quality objectives and their achievement. You should ensure that this planning activity takes into considerations of Clause 6.2.1, as well as the following points:
Establishing an action plan for each objective may require considerable effort on the part of the personnel at relevant levels within your organization.
To ensure the progress of the action plan and a coordinated effort, a target leader should be selected for each target. The target leader will be responsible for ensuring a target is achieved within the specified time-frame.
Once the action plan is established, you must implement it. You may find that the following suggestions will help foster a cooperative effort in accomplishing the plan:
The quality management programme should be revised regularly to reflect changes in your organization’s objectives and targets.
Track all new or modified operations, activities, and/or products in case the management programme needs to be amended to reflect these changes.
Our Quality Policy & Quality Objectives Template is proven to work.
ISO 9001 Clauses - PLAN
- 1 Scope
- 2 Normative references
- 3 Terms and Definitions
- 4 Context of the organization
- 5 Leadership
- 6 Planning
Author: Richard Keen
Updated: 4th May 2020
Richard is our Compliance Director, responsible for content & product development.
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