Have controls for hazards and risk controls been planned and included in operational controls and do these allow for capabilities of the workforce? Are these documented where necessary?
Contents
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Arrangements for planning, implementing and controlling the processes needed to ensure:
Using the Hazard Identification Register as basis, formally risk assess each activity and risk, and implement the necessary controls as appropriate. Provide awareness briefings to all affected workers and contractors.
Our Operational Planning & Control Procedure is proven to work.
Is the hierarchy of OH&S controls correctly applied? Your organization must establish a process and determine the controls needed for achieving reduction in OH&S risks using following hierarchy:
1. Results of the context analyses (see 4.1 and 4.2) Hazard Elimination: avoiding risks, adapting work to workers, (integrate health safety and ergonomics when planning new work places; create physical separation of traffic between pedestrians and vehicles.
2. Substitution: replacing the dangerous by non-dangerous or less dangerous (replacing solvent-based paint with water-based paint).
3. Engineering Controls: Implement collective protective measures (isolation; machine guarding; ventilation; noise reduction etc.).
4. Administrative Controls: Giving appropriate instructions to workers (lock out processes; induction; forklift driving licenses, etc.).
5. Personal Protective Equipment (PPE): Provide PPE and instructions for PPE utilization/maintenance, i.e., safety shoes, safety glasses, hearing protection, chemical & liquid resistant gloves; electrical protection gloves, etc.).
Change brings risk, whereas managing change reduces the risk. When changes to the operation are planned, is the effect on the OH&S management system considered? Documented information needs to be retained relating to planned changes and their potential impact on the OH&S management system.
Changes may have various positive or negative safety impacts. Any change that may have an adverse effect on safety shall be identified and managed through the Company’s existing processes for hazard identification, risk assessment and mitigation.
Risk assessment is a key part of the process, so when you decide to make a change, start by assessing the overall risk of the change itself. You should include a risk assessment of each issue, so that you can take any necessary steps to minimize the risks and their potential effects.
Whether it is the introduction of a new equipment, a new maintenance procedure, or a move to new premises, your OH&S Management System needs to cover the identification of any changes that may pose a risk to safety. These include the changes that would have a noticeable impact on your resources, materials, procedures, processes, training, management control, and above all your people.
Safety management requires that organizations manage the safety risks associated with organizational and operational changes. Staff concerns about workload, job security and access to training are associated with significant change in organizations and can have a negative impact on safety culture. The degree to which staff feel involved in the development of change and understand their role in the process will also influence the safety culture.
OH&S controls are now relevant to the purchase of goods and materials. Establish controls, within your existing procurement process, to ensure that the procurement of goods (for example products, hazardous materials or substances, raw materials, equipment) and services conform to your OH&S management system requirements.
Prior to procuring goods & services, the organization should identify procurement controls that:
Usage requirements, precautions or other protective measures must be communicated and made available.
Controls and communication requirements with regard to contractor’s worker activities, the host company’s worker activities, and anyone who may be affected by the activity in the workplace. The establishment of controls and communication requirements with regard to contractor’s worker activities, the host company’s worker activities, and anyone who may be affected by the activity in the workplace.
Some of these contractors may not have (or require) an OH&S Management System, but you should make sure that they are not going to compromise safety for your organization. Even if the third party operates a health and safety management system, you should be prepared to check that it is effective. In either case, you might carry out an inspection or audit. If there is no OH&S Management System, there may be less to audit and it exposes your organization to more unknowns.
It is useful to work out a scheme for sharing safety data with your third-party contractors: their hazard and occurrence reports may alert you to a potential problem, and vice versa. This could be done through meetings with your key contracting organizations.
The OH&S implications must be controlled as part of the purchasing process. Your organization must ensure that outsourced processes affecting OH&S management system are controlled.
An outsourced process is one that:
Organizations and external providers have a relationship where the process is perceived by interested parties as being carried out by your organization.
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Updated: 25th April 2022
Author: Richard Keen
Richard is our Compliance Director, responsible for content & product development.
But most importantly he is ISO's biggest fanboy and a true evangelist of the standards.
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Operational Control Procedure The purpose of this procedure is to establish how your organization plans for and implements the controls necessary to manage our operational health and safety hazards, associated risks, the methods used to mitigate them, and to comply with applicable legal requirements. Operational controls are established where hazards and risks are identified. Operational control measures are also implemented where their absence could lead to a deviation from our health and safety policies and objectives.
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